An Act To Make Minor Nonsubstantive Changes to the Laws Affecting the Office of the State Auditor
Sec. 1. 4 MRSA §163, sub-§1, as amended by PL 2007, c. 377, §2 and affected by §17, is further amended to read:
The court shall file a monthly report with the State Auditor itemizing the amount of fines, surcharges and assessments imposed and to whom each is payable.
Sec. 2. 4 MRSA §554, as amended by PL 1991, c. 132, §3, is further amended to read:
§ 554. Accounting by clerks
Clerks of judicial courts shall account monthly under oath to the State Auditor for all fees received by them or payable to them by virtue of their office, except those portions of fees collected for passports and naturalization proceedings that are payable to the Federal Government, specify the items and pay the whole amount of the same to the Treasurer of State at such times and in such manner as the Chief Justice of the Superior Court or the Chief Justice's designee shall from time to time specify specifies.
Sec. 3. 5 MRSA §241, 2nd ¶, as enacted by PL 1997, c. 516, §1, is amended to read:
If a person elected to the office of State Auditor is not qualified as, or has not successfully completed or passed the examination for, a certified public accountant, public accountant certified information systems auditor or certified internal auditor at the time of election and fails to become so qualified within 9 months of being sworn into office, as required by section 242, that person may no longer serve as State Auditor and is ineligible for reelection by the same Legislature and the office of State Auditor is deemed vacant.
Sec. 4. 5 MRSA §242, 2nd ¶, as amended by PL 2013, c. 16, §2, is further amended to read:
Any person elected to the position of State Auditor or any person permanently employed by the Office of the State Auditor as deputy auditor, director of audits or assistant director of audits must be currently qualified as or have successfully completed or passed the examination for a certified public accountant, public accountant certified information systems auditor or certified internal auditor. Persons not so qualified may be employed in these audit supervisory positions on a temporary basis not to exceed 9 months.
Sec. 5. 15 MRSA §1943, as amended by PL 1979, c. 663, §108 and PL 2013, c. 16, §10, is further amended to read:
§ 1943. Fines, costs and forfeitures in Superior Court
Every clerk of a Superior Court shall render under oath a detailed account of all fines, costs and forfeitures upon convictions and sentences before him, on forms prescribed by the Office of the State Auditor, the court and shall pay them into the State Treasury on or before the 15th day of the month following the collection of such fines, costs and forfeitures. Any person who fails to make such payments into the State Treasury shall forfeit forfeits, in each instance, double the amount so neglected to be paid over, to be recovered by indictment for the persons entitled to such fines, costs and forfeitures, and in default of payment, that person is guilty of a Class E crime.
Sec. 6. 30-A MRSA §1654, as enacted by PL 1987, c. 737, Pt. A, §2 and Pt. C, §106 and amended by PL 1989, c. 6; c. 9, §2; and c. 104, Pt. C, §§8 and 10 and PL 2013, c. 16, §10, is further amended to read:
§ 1654. Supplies for jails; accounts audited
The county commissioners of the several counties shall, without extra charge or commission to themselves or to any other person, procure all necessary supplies, including necessary food, fuel, bedding and clothing for the jails and the prisoners in the jails, to be furnished and purchased under their direction and at the expense of the counties. No A county commissioner may not be interested directly or indirectly in the purchase of any such supplies or in any contract for such supplies made by the board of which and while he the county commissioner is a member, and all contracts made in violation of this provision are void. A suitable person shall must be employed to prepare the foods of the prisoners in each county at the expense of the county. The service of the food to the prisoners is under the general direction of the jailer, master or keeper. The sheriff shall appoint the person employed to prepare the food of the prisoners subject to the approval of the county commissioners. The county commissioners may at any time direct specific rations or articles of food, clothing, soap, fuel or other necessities to be provided to the prisoners. The bills and accounts for supplies furnished and the items of expense incurred in preparing and serving these supplies shall must be audited by the Office of the State Auditor, as provided by Title 5, section 243, subsection 2 pursuant to section 951.
Sec. 7. 30-A MRSA §4910, as amended by PL 1997, c. 125, §1 and PL 2013, c. 16, §10, is further amended to read:
§ 4910. Annual report
The director of the Maine State Housing Authority shall prepare and submit to the Governor and the bank superintendent annually a complete report and a complete financial report duly audited and certified by the Office of the State Auditor or a qualified certified public accountant to be distributed in the same way as state departmental reports.
Sec. 8. 30-A MRSA §5685, sub-§5, ¶E, as enacted by PL 1993, c. 351, §1, is repealed.
Sec. 9. 30-A MRSA §5706, sub-§1, ¶A, as amended by PL 1995, c. 206, §1 and PL 2013, c. 16, §10, is further amended to read:
(1) The collateral must be in an amount equal to the excess deposit. The municipal officers shall determine the value of the pledged securities on the basis of market value and shall review the value of the pledged securities on the first business day of January and July of each year.
(2) The collateral may consist only of securities in which municipalities may invest, as provided in article 2. The securities must be held in a depository institution approved by the municipal officers and pledged to indemnify the municipalities against any loss. The depository institution shall notify the municipal officers of the pledging when the securities are deposited and shall mail a copy of the notice to the Office of the State Auditor;
Sec. 10. 30-A MRSA §5823, first ¶, as enacted by PL 1987, c. 737, Pt. A, §2 and Pt. C, §106 and amended by PL 1989, c. 6; c. 9, §2; and c. 104, Pt. C, §§8 and 10 and PL 2013, c. 16, §10, is further amended to read:
Each municipality and quasi-municipal corporation shall have an annual postaudit made of its accounts covering the last complete fiscal year by the Office of the State Auditor or by a qualified certified public accountant elected by ballot or engaged by its officers. The officers shall notify the State Auditor of the name and address of the auditor within 30 days after the auditor is elected or engaged. The postaudit shall must be conducted on the basis of according to government auditing standards and procedures prescribed promulgated by the State Auditor United States Government Accountability Office.
Sec. 11. 30-A MRSA §5823, sub-§1, as enacted by PL 1987, c. 737, Pt. A, §2 and Pt. C, §106 and amended by PL 1989, c. 6; c. 9, §2; and c. 104, Pt. C, §§8 and 10 and PL 2013, c. 16, §10, is further amended to read:
If officers of a municipality or quasi-municipal corporation judge that unusual circumstances warrant an audit performed by the Office of the State Auditor, the voters may petition the State Auditor to reperform the audit. The petition must be signed by:
Upon the filing of a valid petition, the State Auditor shall order a new postaudit to be made consider the petition and may order a new postaudit or other examination to be performed by the Office of the State Auditor. The municipality or quasi-municipal corporation shall pay the expense of this postaudit.
Sec. 12. 30-A MRSA §5823, sub-§4, ¶A, as enacted by PL 1987, c. 737, Pt. A, §2 and Pt. C, §106 and amended by PL 1989, c. 6; c. 9, §2; and c. 104, Pt. C, §§8 and 10 and PL 2013, c. 16, §10, is repealed.
Sec. 13. 30-A MRSA §5825, as enacted by PL 1987, c. 737, Pt. A, §2 and Pt. C, §106 and amended by PL 1989, c. 6; c. 9, §2; and c. 104, Pt. C, §§8 and 10, is repealed.
Sec. 14. 30-A MRSA §6104, sub-§2, as enacted by PL 1987, c. 737, Pt. A, §2 and Pt. C, §106 and amended by PL 1989, c. 6; c. 9, §2; and c. 104, Pt. C, §§8 and 10 and PL 2003, c. 689, Pt. B, §6, is further amended to read:
summary
This bill makes changes to the laws governing the Office of the State Auditor to repeal obsolete laws and make other minor changes. It removes language regarding monthly reporting by the District Court to the State Auditor of court fines, surcharges and assessments and language regarding reporting of fees to the State Auditor by clerks of judicial courts. It restricts the permanent employment of certain officers in the Office of the State Auditor, including the State Auditor, to certified public accountants, certified information systems auditors and certified internal auditors. It updates references to public accountants. It removes language regarding forms prescribed by the Office of the State Auditor that are to be used by clerks of the Superior Court to record certain fines, costs and forfeitures and language regarding the auditing of certain bills and accounts of counties. It repeals language regarding the State Auditor's establishing a process for oversight of local unit of government compliance with state mandates and use of state funds and removes language regarding the Office of the State Auditor's receiving by mail copies of certain notices to municipalities. It changes language regarding the auditing standards of municipal postaudits to replace a reference to the State Auditor, who does not establish auditing standards, with a reference to the United States Government Accountability Office, which does. It makes further changes to the law regarding municipal postaudits to reflect that the Office of the State Auditor is usually not involved with municipal audits, including audits regarding jail supplies. It repeals a provision regarding the State Auditor's reporting of the financial matters of municipalities and quasi-municipal corporations. It changes the laws governing the Board of Emergency Municipal Finance to remove language requiring the State Auditor to determine whether a municipality or unorganized territory is unable to provide for its direct relief and work programs.